Reception: 0131 662 4747

Property: 0131 667 0232

Job Vacancies & Career Opportunities with Warners Solicitors

Warners is one of Edinburgh and the Lothians’ leading solicitor estate agents and thanks to rapid expansion, we are regularly looking to recruit new members to the Warners team. If you are committed to providing great customer service and are interested in pursuing a career in estate agency, marketing, conveyancing, or private client work we would love to hear from you.

We work in a fast-paced, evolving environment while still being committed to ensuring we offer a healthy work/life balance and our highly experienced team provides a great environment for development and growth.

Vacancies

 

HR & Office Manager     

Reports To: Partners  

 Main Job Purpose

 Manage HR for the firm including recruitment, absence management and employee relations issues. Manage Office Administration and Facilities across the firm’s head and 3 branch offices. Liaise with managers/partners to identify improvements in processes and procedures.

 Main responsibilities

 

  1. Managing employee relations issues such as grievances, employee welfare and confidential matters.
  2. Lead the recruitment process, including selection, and interviewing of candidates.
  3. Identify and implement any improvements in the recruitment process i.e., system updates/onboarding measures.
  4. Collaborating with other managers/Partners in the firm to ensure any problems are identified early and managed effectively.
  5. Manage all aspects of absence management including sick leave and holiday entitlements.   
  6. Ensure the onboarding/offboarding process is efficient and easy for staff to navigate. Collect feedback from staff on processes and conduct leaver interviews to gain insight into potential improvements for staff retention.
  7. Manage the payroll process for the firm, ensuring all overtime/additions are included and communicated to the firm’s payroll management company. Liaising with payroll company to resolve any issues from staff. Manage parental leave/pay and ensure staff are aware of their entitlements.
  8. Conduct annual reviews with employee’s and their line manager to ensure performance & development monitored. Liaise with Training & Support Manager to follow up on training and development needs periodically after reviews.
  9. Update HR policies and processes for the firm to ensure legal compliance.
  10. Nurture a positive working environment, promoting wellbeing and a healthy work/life balance for employees.
  11. Oversee day to day maintenance of the firm’s offices supported by the Office and Facilities assistant.
  12. Liaise with 3rd party suppliers of office services to ensure smooth running of the firm.
  13. Review supplier contracts and tenders with office suppliers with a view to obtaining best service and value for the firm.
  14. Manage the document management and databasing team to ensure efficient running of the office systems.
  15. Liaise with IT Manager and support services as required.
  16. Implementing and managing procedures / Office administrative systems.
  17. Develop and implement HR and office managment strategies and initiatives aligned with the overall business strategy.
  18. Provide reports to partners and aid decision support through HR metrics.

 

Knowledge Skills and Experience Required

Essential

Desirable

  • Extensive knowledge and experience managing HR processes and employee relations issues.
  • Previous management and training experience.
  • Have excellent people skills and the ability to effectively manage issues arising within a team.
  • Experience working with senior management/partners to improve firm-wide processes.
  • Be well-organised, able to problem solve and be attentive to detail.
  • Have an exceptionally high standard of written and oral communication.
  • Strong IT background and confident with MS Office software.
  • Experience making process and system improvements.
  • Experience managing HR in a legal firm, familiar with legal systems  

 

 Additional Information

 Contract Type: Full Time (Part time can be considered)

 Hours per week: 35

 Contract Duration: Permanent

To apply for this role, please submit your covering letter and CV to Lucy Taggart - ltaggart@warnersllp.com

 

New Business and Purchase Negotiator   

Warners is currently recruiting for a New Business and Purchase Negotiator to join the firm's fast-growing estate agency team. Working within the New Business team, you will be the first point of contact for incoming leads and be responsible for converting these, subsequently managing ongoing negotiations with stakeholders and building on relationships with new and existing clients and brokers. 

Key Responsibilities

  1. Dealing with sale and purchase leads.
  2. Establishing and developing a strong relationship with Warners’ clients and relevant 3rd parties.
  3. Engaging with prospective clients to win new business.
  4. Regularly communicating with clients and submitting offers and notes of interest.
  5. Engage with Valuers on an ongoing basis and arrange valuation appointments for clients.
  6. Liaise with the Purchase and Marketing Manager regularly to ensure good communication within the team.
  7. Following up with clients for feedback on properties and valuations.
  8. Delivering high levels of professional customer service at all times.
  9. Promoting Warners’ services to new and potential clients.
  10. Liaise with the relevant Partner for regular updates on cases.

Knowledge, Skills & Experience

Essential

  • Have experience in a fast-paced property department.
  • Have excellent people skills and the ability to effectively manage issues arising within the team.
  • Deliver first rate customer service.
  • Be well-organised and attentive to detail.
  • Have a high standard of written and oral communication.
  • Be IT literate and familiar with MS Office software and relevant systems.

Desirable

  • Previous experience as a purchase negotiator. 

Additional Information

Contract Type: Full time, 35 hours pw

Contract Duration: Permanent

To apply for this role, please submit your covering letter and CV to Nicole Edwards - nedwards@warnersllp.com

 

Cashroom Assistant

Main Job Purpose

Warners are a leading firm of Solicitors & Estate Agents based in Edinburgh and we are looking for a new Cashroom Assistant to join a busy cashroom team. You will be responsible for day-to-day cashroom administration and helping with firm and client accounts.

Key Responsibilities

  1. Issuing of client and firm account cheques and sending of international payments etc. as and when required, both hand written and printed.
  2. Responsible for the accurate and timely postings of daily entries onto the accounts system, including outlays and fees.
  3. Responsible for the monitoring of funds received and reporting to fee earners as required.
  4. Preparation of client and firm account reconciliations in accordance with the Law Society Accounts Rules.
  5. Preparation of invested fund account reconciliations and bank statements.
  6. Processing invoices and settling accounts on behalf of the firm as required.
  7. Reviewing of cash statements as required by fee earners.
  8. Reviewing of outstanding fees and dealing with reminder letters to clients. Liaising with Cashroom Partner regarding information required for debt collection agency.
  9. Responsible for setting up electronic payments as required and processing any payments received by debit or credit card.
  10. Assisting with month end procedures as and when required.
  11. Issuing petty cash and updating petty cash spreadsheets as appropriate.
  12. Taking cheques to the bank on the day of receipt and collecting petty cash when required.
  13. Dealing with calls from in house partners/fee earners, staff and incoming calls from banks etc.
  14. Assisting with training of new cashroom members as and when required by the Head of Cashroom and Compliance and in house staff training where necessary.
  15. Providing any other ad hoc assistance in order to achieve full compliance with the Law Society of Scotland Accounts Rules.

 

Knowledge Skills and Experience Required

Essential

Desirable

  • Experience in a similar role
  • Previous knowledge of Law Society of Scotland Accounting Rules & AML regulations
  • Good numeracy and problem solving skills
  • Attention to detail
  • Ability to work with limited supervision
  • Excellent communication skills
  • Adaptable and flexible team member

 

  • Working knowledge or experience of the Denovo accounts system

Additional Information

Contract Type: Full Time

Hours per week: 35

Contract Duration: Permanent

To apply for this role, please submit your covering letter and CV to Lucy Taggart - ltaggart@warnersllp.com and Gail Lucas - glucas@warnersllp.com

 

If you are interested in a career in estate agency, conveyancing, or private client work, please submit a cover letter and your cv to recruitment@warnersllp.com 

 

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